Accounts Payable Representative

Location

Mobile, AL

Type

Full Time

Come join our growing team! Beard Equipment Company is looking for a highly detailed and accurate Accounts Payable Representative in the Mobile, AL corporate office! We offer:  Competitive Pay - Casual Work Environment  - Generous Paid Time Off (Two weeks in January 2024) - Great Benefits and so much more!

Qualifications

Minimum of 2 years accounts payable experience
Must be extremely detail oriented
Able to process a high volume of accounts payable work
Proficient data entry and data management skills
Excellent organizational and time management skills
Able to troubleshoot and problem solve
Proficient in Microsoft Office Suite
Able to multitask and prioritize while working with competing priorities & deadlines

Responsibilities

  • Entering and coding invoices
  • Requesting invoice approvals from management
  • Process monthly check run
  • Reconcile monthly vendor statements or invoices, research and correct discrepancies
  • Respond to vendor inquiries
  • Maintain certificates of insurance, W9, and 1099 information for all vendors
  • Ad Hoc reporting
  • Assist with other projects as required 
Job Description
 
Summary/Objective

The accounts payable representative is responsible for the processing, reconciling, and paying of vendor invoices. The Accounts Payable Representative also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the disbursement of payments for goods and services incurred by the Company.  
 
Essential Functions 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  •  Code and enter invoices into accounting system 
  •  Send invoices to managers for coding and approval 
  •  Request invoices from vendors 
  •  Print, scan, and mail checks to vendors monthly and as needed 
  •  Assist Administrator of Accounts Payable as requested 
  •  Reconcile monthly vendor statements 
  •  Set up new vendors with required documentation and present to CFO for approval 
  •  Maintain positive and professional working relationships with coworkers, management, and vendors with a constant commitment to teamwork and exemplary customer service. 
  • Perform all other duties as assigned by management in a professional and efficient manner. 
  • Follow all safety rules and regulations and adhere to all policies and procedures as specified in company manuals and the employee handbook. 
  • Participate in all company driven communication efforts including department meetings, electronic communications (email and text) and other related efforts.
  • Proactively seek and participate in available company sponsored training to develop skills and knowledge.
  • Maintain prompt and regular attendance according to department and company policies.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

While performing the duties of this job, the employee regularly works in an office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hand to finger, handle or feel and reach with hands and arms. There are no lifting requirements of this position. Specific vision abilities required by this job include close, distance and color vision. While performing the duties of this job, the employee is regularly required to talk or hear at moderate noise levels.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m.

Travel

Little to no travel is expected for this position.

Job Requirements

High School Diploma required. Bachelor’s degree preferred. Preference will be given to candidates with previous accounts payable experience
Must have a focus and willingness to complete tasks with an extraordinary level of detail and accuracy
Proficient computer skills, including Microsoft Word and Excel
Able to clearly communicate in person, by phone, and in writing
Strong time management skills

Other Duties
 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Website: www.beardequipment.com

(if you already have a resume on Indeed)

Or apply here.

* required fields

Location
Or
Or

U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Form CC-305
OMB Control Number 1250-0005
Expires 4/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.